Turn every business inquiry into an opportunity.
InquiryPilot AI reads incoming inquiries, understands technical requirements, searches your product and service knowledge base, identifies suitable solutions, and prepares professional responses automatically.
From inbox to quotation, in one continuous pass.
Every inquiry moves through the same disciplined sequence — nothing is answered from guesswork, and every branch has a defined, auditable outcome.
The AI never bluffs a technical match.
Every recommendation carries a confidence score, and that score — not enthusiasm — decides whether a reply goes out on its own.
One system, from first email to signed order.
Built to work like a sales engineer, coordinator, technical assistant and CRM analyst — for every product, service and industry you sell into.
Universal inbox
Gmail, Outlook / Microsoft 365, Exchange and IMAP — sales, RFQ, tender, procurement and support inboxes, monitored and auto-classified.
Flexible knowledge base
Upload catalogues, price lists, datasheets and BOQs in Excel, Word, PDF or image form. A flexible attribute engine fits any industry — not a fixed template.
Multi-item RFQ handling
A single inquiry with fifty line items is split and matched individually — an unavailable item never blocks the other forty-nine.
Automatic quotations
Professional quotations — pricing, tax, discount, delivery, Incoterm and warranty — generated and exported as PDF or Excel.
Controlled pricing rules
Freight, customs, duty and margin roll up into selling price automatically, by customer type. The AI never changes a pricing rule without authorization.
CRM & lead scoring
Customer profiles build themselves from correspondence, and every inquiry is scored — hot, warm, cold, tender, distributor — automatically.
Automation & approval rules
"If inquiry value exceeds $100,000, require manager approval." Build routing and escalation rules without writing a line of code.
Multilingual by default
Inquiry language is detected automatically. Replies go out in the sender's language, in the tone you've set — formal, technical, concise or sales-led.
Full audit trail
Every step — received, analyzed, matched, drafted, approved, sent — is logged, so any reply can be traced back to the data that produced it.
It also tells you what you don't sell — yet.
When customers repeatedly ask for something outside your current catalogue, that pattern is surfaced as a sourcing decision, not lost in the inbox.
Potential product opportunity
Surfaced automatically from inquiry volume, response time, conversion rate, and every alternative recommended in the last 90 days.
Current database: no matching product.
Recommended action: consider sourcing / adding this product."
Not restricted to one industry, or a fixed set of fields.
Every category gets its own technical attributes — from voltage ratings to square footage — defined by an administrator, not by us.
Electrical & power
Mechanical & process
Instrumentation & control
Oil, gas & power T&D
Civil, construction & real estate
Manpower & services
IT, electronics & digital
Vehicles, aviation & chemicals
Industrial plants & general trade
Meets your inbox where it already lives.
Available today
On the roadmap
Your catalogue and your customers stay yours.
"We never use a customer's private business data to train another company's system."
— stated platform rule, not a marketing line.
Start manual. Automate at your own pace.
Every plan runs on the same matching engine. What changes is how much runs on autopilot, and how many people are working the inbox with you.
Starter
- One connected inbox
- Manual mode — AI drafts, you send
- Product matching & quotations (PDF)
- Standard support
Business
- Multiple inboxes & user roles
- Assisted mode — auto-draft with approval
- CRM, lead scoring & analytics
- Automation rule builder
- Multilingual responses
Enterprise
- Unlimited inboxes & custom roles
- Fully automatic mode with confidence thresholds
- Multi-step approval workflows
- Full audit log & company data isolation
- Dedicated onboarding & custom integrations
Straight answers, before you connect an inbox.
Does the AI ever invent a product, price or availability it isn't sure of? +
What happens when there's no match in our database? +
Can it send replies without anyone checking them first? +
Which email accounts can we connect? +
Is our catalogue and customer data used to train anyone else's AI? +
What languages can it reply in? +
Give your first inbox to InquiryPilot AI this week.
Connect one inbox, upload one catalogue, and watch the first inquiry get matched, drafted, and routed correctly — before you write a single automation rule.